2024 Asbury Park Vegan Food Fest: Vendor Info Sheet

Welcome, vendors and friendors! Below are the details for the May 18 & 19 Asbury Park Vegan Food Festival. Please bookmark this document so you can refer back to it. We will be updating all event details here.

We want you all to have a great weekend - if anything isn't going great for you, let us know while it is still happening and we will do our best we can to fix it! Do not wait until after the event is over - whatever it is, let us know. I'm not kidding - let us know! For real! We will have volunteers asking you if everything is ok and you can also always find someone in a staff shirt or go to the check booth or the onsite vendor assistance staff booth near the porta potties and ask for help.

Layout - this is still waiting on approval from the electrician. This has transformed a lot in the last couple days - if you have an issue with your assigned space, let us know and we will do our best to fix it.

Asbury Park Vegan Food Festival

May 18 & 19, 2024

Bradley Park, 101-199 Fifth Ave, Asbury Park, NJ 07712

11am-5pm

FRIDAY Load-in is Noon - 5, if you want to set up early.

Vendors should enter the parks at the corner of Sunset and Kingsley. Food Trucks are in Atlantic Square Park and other vendors are in Bradley Park.

Saturday

Loadin starts at 6:30am

Vendors should enter the parks at the corner of Sunset and Kingsley. Food Trucks are in Atlantic Square Park and other vendors are in Bradley Park.

Text or call Kendra at 973-631-1731 or Marisa at 732- 773–215 or email kendra@njvegfest.com. The last week is very busy and it’s not possible to keep up with direct messages on social media.

Health Inspection: vendors should be ready at 8:30am, inspection starts at 9:00am.

Note: in the past, vendors have not been ready for the health inspection and if you aren’t ready when the inspector is expecting you to be set up, you will not be able to participate in this event.

Unload: You will be able to drive onto the grass in the park to your booth space to unload. As soon as your vehicle is unloaded, you must move it off the grass to a parking space.

Parking: There is plenty of onstreet parking that will be available in the morning and you can pay with card at the meters and there is also an app. There are also many nearby parking lots. You can find details on Asbury Park Parking here: https://www.cityofasburypark.com/366/Parking-for-Visitors

Electrical: Changes to electrical made after 11am on Friday are subject to an additional fee.

There are no generators allowed with the exception of approved food trucks.

Fire Permit. The fire inspector will arrive between 9:30 and 10. The fire inspector plans to inspect all food vendors.

Many vendors are using propane grills or fryers. You will need to bring your fire permit along with a check to the event. There are no generators allowed with the exception of previously approved food trucks.

If you are cooking or frying on site, bring a fire extinguisher. Food Trucks

should have an extinguisher on hand. Those who will be produce some sort of grease laden vapors should have a class K extinguisher.

Trash & grease disposal. We will have dumpsters and a place to dispose of used cooking grease near the portapotties in Atlantic Square Park. Please be mindful of our volunteers working trash duty at this event and do not dump your trash in the cans for people attending the festival.

Tents: Your tents should have a label that is fire-resistant. Each leg of the tent should be anchored to the ground securely or weighted down with 50 pounds on each leg.

Staffing: We trust our vendors to staff their booths with as many people as they need to to give great service and we also trust you not to give away free tickets to your friends who are not working in your booth. You can pick up wrist bands during set up or direct your staff ot the chcck-in table.

Overnight: We have security overnight on Saturday, so you can leave your booths set up but you should not leave anything of value that cannot be easily replaced.

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Asbury Park Vegan Food Festival

May 18 & 19, 2024

Bradley Park, 101-199 Fifth Ave, Asbury Park, NJ 07712

11am-5pm, both days

Kendra 973-631-1731 or Marisa 732-773-0215

Instagram: @njvegfest

Facebook: @newjerseyvegfest

EVENTHUB

We are using all the features of Eventhub.net for the Asbury Park Food Fest, so all documents you need to submit can be uploaded right in your Eventhub account. Here are all the documents you will be uploading to or submitting through Eventhub.

Health Permits (fill out using eSign in Eventhub)
Fire Permits (fill out using eSign in Event Hub)
Insurance Certificates (3)
Electrical Orders*

Once all these documents are marked complete, you will be able to pick your own booth space. The health permits are due by May 1, but please complete your permit as soon as possible to give the health inspector plenty of time to review and request additional documentation, and to get your booth space you want reserved.

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*Electrical. Getting your electrical order squared away correctly in advance is key to setting up your booth and for your business to a successful weekend.

For electrical orders, please contact our electrician for this event, Ryan at ryan@boulevardcarroll.com. Please include the following information in your email

Vendor Name
Telephone Number
Email
List of equipment you are bringing - ideally this list should include wattage, amperage and connection information

No Generators are allowed with the exception of certain food trucks
Electrical must be reserved in advance and will not be available on demand at the event.
*PLEASE NOTE THAT ANY ADDITIONAL CIRCUITS ORDERED OR ADDED DUE TO REPEATED TRIPPING OF BREAKERS ONCE SETUP HAS BEGUN WILL BE ASSESSED A 50% SURCHARGE.*

Health Permits. (Eventhub) Your health department permit requires 2-3 items to submitted or uploaded to Eventhub. We will submit these to the health department for you.

Permit (fill this out using eSign in Eventhub)
Copy of your Facility’s Satisfactory Inspection Placade
All Risk Type 3 Food Establishments must submit a food protection manager certificate

(*note: some vendors without a kitchen are able to purchase their food the morning of the event and bring receipts to show the inspector and cook at the event site. This still requires a health permit to be submitted and permission of the inspector.)

Fire Permit. (Eventhub) This is required if you are using propane or a grill, a regular grill or a propane fryer and with certain electrical fryers. There are no generators allowed with the exception of certain food trucks. If you need a fire permit, you will need to bring a printed fire permit along with a check to the event.

Ice, tables, chairs and tents: These are an add-on to our booth that must be ordered before May 1. Log into your EventHub.net account to add them to your current order. You must also resubmit your payment info. We will get a notification that you have modified your order and we will approve. You will not be charged until your order changes are approved.

Insurance. Vendors are required to have liability insurance and list 3 businesses as additionally insured; you can find the details in the insurance link in in Eventhub.

If you have businesses insurance already, you can call your agent and ask for these certificates. If you don't, here are two options that offer temporary event insurance.

Flip Insurance (specailizes in food businesses: https://www.fliprogram.com/

Another option that offers food and non-food policies: https://www.veracityvue.com/

Social Media Promotions & Ticket Giveaways. We want to promote you! Vendors who let us know one or two items they specialize in or especially want to sell at this event do better! We also offer a pair of weekend passes to vendors who want to do a social media giveaway. Let us know the (in form below) if you'd like tickets, and we will send you a link that your winner can use to register for tickets.

Here is the link to share the products you want us to promote:

https://bit.ly/2024AsburyParkSocialMediaInputForm

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Setting up: You will be able to drive onto the grass in the park to your booth space to unload. As soon as your vehicle is unloaded, you must move it off the grass to a parking space.

Parking: There is plenty of on-street parking that will be available in the morning and you can pay with card at the meters and there is also an app. There are also many nearby parking lots. You can find details on Asbury Park Parking here: https://www.cityofasburypark.com/366/Parking-for-Visitors

Tents: Your tents should have a label that is fire-resistant. Each leg of the tent should be anchored to the ground securely or weighted down with 50 pounds on each leg.

Staffing: We trust our vendors to staff their booths with as many people as they need to give great service and we also trust you not to give away free tickets to your friends who are not working in your booth.

Overnight: We have security overnight on Saturday, so you can leave your booths set up but you should not leave anything of value that cannot be easily replaced.

Rooms at the Berkeley Asbury Park. The Berkeley Asbury Park has a room discount for our event and you can reserve at this link:

https://reservations.travelclick.com/95746?RatePlanId=8632443&identifier=VEGAN24

Thanks for being awesome!

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