Asbury Park Vegan Food Festival is May 18 & 19!

2024 Asbury Park Vegan Food Fest: Vendor Info Sheet

 


Welcome, vendors and friendors! Below are the details for the May 18 & 19 Asbury Park Vegan Food Festival. Please bookmark this document so you can refer back to it. We will be updating all event details here.


Asbury Park Vegan Food Festival

May 18 & 19, 2024

Bradley Park, 101-199 Fifth Ave, Asbury Park, NJ 07712

11am-5pm, both days

Kendra 973-631-1731 or Marisa 732-773-0215

Instagram: @njvegfest

Facebook: @newjerseyvegfest




EVENTHUB


We are using all the features of Eventhub.net for the Asbury Park Food Fest, so all documents you need to submit can be uploaded right in your Eventhub account. Here are all the documents you will be uploading to or submitting through Eventhub.


  • Health Permits  (fill out using eSign in Eventhub)
  • Fire Permits (fill out using eSign in Event Hub)
  • Insurance Certificates (3)
  • Electrical Orders*

Once all these documents are marked complete, you will be able to pick your own booth space. The health permits are due by May 1, but please complete your permit as soon as possible to give the health inspector plenty of time to review and request additional documentation, and to get your booth space you want reserved.


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*Electrical. Getting your electrical order squared away correctly in advance is key to setting up your booth and for your business to a successful weekend.


For electrical orders, please contact our electrician for this event, Ryan at ryan@boulevardcarroll.com. Please include the following information in your email

  • Vendor Name
  • Telephone Number 
  • Email
  • List of equipment you are bringing - ideally this list should include wattage, amperage and connection information

  • No Generators are allowed with the exception of certain food trucks
  • Electrical must be reserved in advance and will not be available on demand at the event.
  •  *PLEASE NOTE THAT ANY ADDITIONAL CIRCUITS ORDERED OR ADDED DUE TO REPEATED TRIPPING OF BREAKERS ONCE SETUP HAS BEGUN WILL BE ASSESSED A 50% SURCHARGE.*



Health Permits. (Eventhub) Your health department permit requires 2-3 items to submitted or uploaded to Eventhub. We will submit these to the health department for you.


  1. Permit (fill this out using eSign in Eventhub)
  2. Copy of your Facility’s Satisfactory Inspection Placade
  3. All Risk Type 3 Food Establishments must submit a food protection manager certificate

(*note: some vendors without a kitchen are able to purchase their food the morning of the event and bring receipts to show the inspector and cook at the event site. This still requires a health permit to be submitted and permission of the inspector.)



Fire Permit. (Eventhub) This is required if you are using propane or a grill, a regular grill or a propane fryer and with certain electrical fryers. There are no generators allowed with the exception of certain food trucks. If you need a fire permit, you will need to bring a printed fire permit along with a check to the event.



Ice, tables, chairs and tents: These are an add-on to our booth that must be ordered before May 1. Log into your EventHub.net account to add them to your current order. You must also resubmit your payment info. We will get a notification that you have modified your order and we will approve. You will not be charged until your order changes are approved.


Insurance. Vendors are required to have liability insurance and list 3 businesses as additionally insured; you can find the details in the insurance link in in Eventhub.

If you have businesses insurance already, you can call your agent and ask for these certificates. If you don't, here are two options that offer temporary event insurance.

Flip Insurance (specailizes in food businesses: https://www.fliprogram.com/

Another option that offers food and non-food policies: https://www.veracityvue.com/

 

Social Media Promotions & Ticket Giveaways. We want to promote you! Vendors who let us know one or two items they specialize in or especially want to sell at this event do better!  We also offer a pair of weekend passes to vendors who want to do a social media giveaway. Let us know the (in form below) if you'd like tickets, and we will send you a link that your winner can use to register for tickets.

Here is the link to share the products you want us to promote:

https://bit.ly/2024AsburyParkSocialMediaInputForm

 

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Setting up: You will be able to drive onto the grass in the park to your booth space to unload. As soon as your vehicle is unloaded, you must move it off the grass to a parking space.



Parking: There is plenty of on-street parking that will be available in the morning and you can pay with card at the meters and there is also an app. There are also many nearby parking lots. You can find details on Asbury Park Parking here: https://www.cityofasburypark.com/366/Parking-for-Visitors




Tents: Your tents should have a label that is fire-resistant. Each leg of the tent should be anchored to the ground securely or weighted down with 50 pounds on each leg.


Staffing: We trust our vendors to staff their booths with as many people as they need to give great service and we also trust you not to give away free tickets to your friends who are not working in your booth.


Overnight: We have security overnight on Saturday, so you can leave your booths set up but you should not leave anything of value that cannot be easily replaced.

Rooms at the Berkeley Asbury Park. The Berkeley Asbury Park has a room discount for our event and you can reserve at this link:

https://reservations.travelclick.com/95746?RatePlanId=8632443&identifier=VEGAN24



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